vvd – Global Data Privacy Notice for Job Applicants

Last updated: 23/11/2025

This notice explains how vvd inc. ("vvd", "we", "us") collects, uses and protects personal data from individuals who apply for jobs, internships or roles with us ("you", "applicant").

If you are successful and become an employee or contractor, further terms will apply.

1. Introduction

We respect your privacy and are committed to protecting your personal data.

This Notice covers:

  • Personal Information we collect
  • Sources of your Personal Information
  • Purposes for processing your Personal Information
  • How long we retain your Personal Information
  • With whom we share your information
  • Transfers of your information internationally
  • Your rights
  • How to contact us
  • Changes to this Notice

2. Personal Information We Collect

We may collect the following categories of Personal Information in the recruitment process:

  • Contact details: name, email, telephone number
  • Curriculum vitae/resumé, cover letter, transcripts or other documents
  • Education, employment history, referees
  • National identifiers, visa/immigration status, passport or ID number (where lawfully required)
  • Background check information (where lawful)
  • In some cases, Sensitive Personal Information (for example: racial/ethnic origin, health/disability status, trade-union membership) where required or permitted by law

3. Sources of Personal Information

We collect your information from:

  • You (via application forms, emails, tests/interviews)
  • Referees, recruitment agencies or job boards you have used
  • Publicly available sources (for example LinkedIn)
  • Service providers (background check or credential verification services)

4. Purposes and Legal Bases for Processing

We process your Personal Information for recruitment purposes including:

  • To evaluate your suitability for a role, to communicate with you, to make hiring decisions
  • To comply with legal or regulatory obligations (e.g., immigration, equal opportunity laws)
  • On the basis of our legitimate interest in managing recruitment efficiently, provided your rights are not overridden

5. Retention of Personal Information

We retain your application data for a reasonable period to:

  • Process your current application
  • Consider you for future roles (unless you ask us not to)
  • Comply with legal obligations (e.g., record-keeping)

If you are hired, your application information becomes part of your employee or contractor file.

6. Sharing and International Transfers

We may share your information with:

  • Affiliates and controlled companies of vvd
  • Third-party service providers assisting our recruitment process (assessments, background checks)
  • Legal or governmental bodies when required

Your information may be transferred to countries outside your place of residence. Where required by law, we apply appropriate safeguards (such as Standard Contractual Clauses).

7. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data
  • Correct or update it
  • Delete it (subject to legal/contractual requirements)
  • Object to or restrict processing
  • Request data portability
  • Withdraw consent (where applicable)

To exercise your rights or ask questions, please contact hi@vvd.sh.

8. Changes to This Notice

We may revise this Notice at any time. If changes are significant, we will clearly mark the "Last updated" date above.

9. Contact Us

If you have questions about this notice or how we handle your information: